With an increase in the number of fleet business vehicles, there is a heightened concern for security. This is easily tackled with real-time tracking of business vehicles.
However, you need to know about the vehicle tracking laws to follow them without disrupting drivers’ privacy. Although there are no legal issues to track any commercial vehicle, you must have the consent of employees when they are tracked via GPS during working hours and deal with all collected data as per GDPR (General Data Protection Regulation). Once you adhere to these legal requirements, you can track your business vehicles without stress.
How To Track Your Business Vehicle (Car/Van) Legally
1.Curate A Detailed Tracking Policy with The Driver’s Consent
Recording any information through a telematics system is equivalent to recording personal data under the GDPR guidelines. Moreover, if you track any business vehicle without informing the driver, then it will fall under illegal activity.
The first step towards legal van tracking involves devising a clear and transparent GPS tracking policy for your business and sharing it with all your drivers to obtain their consent. Here are some of the aspects that you need to define and set out while creating the policy.
- How will the data be collected?
- When will the data be collected?
- Reasons to track and collect data on the vehicles.
- How will you ensure the proper security of the data collected?
- How will you use the collected data for the benefit of your business?
- What actions will you take if the driver removes the tracking device without proper consent?
2.Choose The Correct Vehicle Tracking Partner for Your Fleet
If you wish to track the vehicles during business hours, then you can opt for any top-class tracking system. Webfleet offers a smart vehicle tracking system and helps you to reduce the overall cost of fleet management for your business.
Tracking System for Private Vehicles
If your employees use the vehicle for personal use, then you can track the vehicle during the working hours only. You must install a tracking system with specific privacy settings so that you can track the vehicle when it is on duty and avoid violating the privacy of employees when they are using the vehicles for personal activities.
Here are some handy features that you should look at before choosing the right vehicle tracking system:
- A privacy switch for the employees that can stop sending tracking information when they complete their shifts.
- An automatic timer that turns off the tracking system after a predefined time.
- The ability to disable the tracking system remotely once your employees have completed their shifts.
Covert Tracking Systems
Covert tracking systems are attached to the vehicles for security purposes to protect them from thefts. These trackers are hidden, so it is advised to tell your employees about them and obtain proper consent before they start driving the vehicles with these tracking systems.
To Conclude
Now you understand the requirements to track your business vehicle legally, it is time to implement it as per your enterprise needs. You must use the best-suited vehicle tracking system to gain an edge with high efficiency and real-time data shared rapidly. Make sure your chosen system caters to your unique demands and provides everything without any issues.
